A records retention policy is a simple written document—one or two pages—that summarizes your procedures for storing, organizing, purging, archiving, and protecting foundation documents and fulfilling public reporting requirements. A records retention policy typically includes the following information: What documents you store and how long you store them Where you store different types of documents:... Read More
Consultants allow your foundation to gain expertise on a part-time basis without the cost and office space for full-time staff. Moreover, the board doesn’t need to supervise the consultant as they would a staff person. Consultants are skilled professionals who can help you move your program forward. Depending on the task at hand, they can... Read More
As an employer, you are responsible for documenting that your employee is eligible to work in the United States. To do this, the employee must complete Immigration and Naturalization Service Form I-9, Employment Eligibility Verification. You, the employer, must keep this form on file for as long as the employee works for you. For small... Read More
To develop a filing system as part of your overall records management system, first sort your documents into major categories that fit with your foundation’s operations. Foundations sort their documents in different ways; some foundations, for example, sort according to the following categories: Founding Documents Legal and Accounting Records Board Records Program Records Personnel Records... Read More
There isn’t a right or wrong way to administer your foundation—staffed or unstaffed, paid or volunteer, consultant or employee. Choose the right model for you Volunteers Many small foundations are administered entirely by volunteers. Often, a founder or board member responds to calls, keeps records, and pays bills, just to name a few common tasks;... Read More
Recent surveys of Exponent Philanthropy foundation members have revealed that more than 60% provide health insurance options to their full-time staff. Nearly 20% provide health insurance to their part-time staff. See our most recent member survey data. Exponent Philanthropy does not offer a group health insurance policy at this time because state-specific regulations make it... Read More