On page 48, the 2025 Foundation Operations & Management Report states that 99% of foundations used a consultant for at least one service in the past year, with 9% fully outsourcing operations. The most common services outsourced were tax preparation (81%), investment services (58%), legal work (55%), audit services (49%), and bookkeeping (41%). Read More
On page 17, the 2025 Foundation Operations and Management Report finds that 70% of foundations have a physical office, while 30% operate remotely. Additionally, 73% of participating foundations have paid staff, with most (70%) employing between one and three staff members. The number of foundations with paid staff has remained relatively stable over the past... Read More
On page 32, the 2025 Foundation Operations and Management Report finds that foundations are increasingly adopting CRM systems, grant management software, and online proposal portals to streamline operations and boost efficiency. However, smaller foundations are less likely to embrace these technologies. Read More
Regulatory vs. Voluntary Annual Reports Some states require foundations to file an “annual report” alongside their Form 990-PF to ensure compliance with their charitable purpose. These reports follow state-mandated templates and are distinct from the voluntary annual reports many foundations create for outreach and communication. Why Create a Voluntary Annual Report? A voluntary annual report... Read More
Meeting Frequency Most states require foundation boards to meet at least once a year, though some may mandate more frequent meetings. Check your state’s requirements and schedule additional meetings as needed to effectively oversee your foundation’s work. Other Key Meeting Requirements Notice: States set rules for how much advance notice to give and in what... Read More
Effective administration requires aligning tasks with the foundation’s mission and ensuring efficient operations. Key components include: Clear Roles and Responsibilities: Assign tasks in areas like governance, grantmaking, and financial management to specific individuals or teams. Strong Record-Keeping Systems: Maintain accurate records for grants, expenses, and board decisions to ensure compliance and transparency. Thoughtful Use of... Read More