Q&A's Archive - Page 36 of 42 - Exponent Philanthropy

Q&A Archive

Our board will discuss spend-down at our next meeting. What can you tell me about the process?

It is becoming increasingly common for foundations to consider closing shop. Although the reasons you’re contemplating this option may be straightforward, the process of closing can be complicated. Download our publication Closing Shop: When Small Foundations Get Out of the Foundation Business to better understand the options and strategies for spending down effectively. You’ll find... Read More

What are the best practices for archiving communications/gift agreements from both inactive and active grantees?

Start with our publication Keeping Good Records: Small Foundations’ Guide to Staying Organized. It reviews the recommended documents to keep, and for how long, as well as other tips for archiving and organization. State law may influence how long certain documents should be kept, so you should check the requirements for your state as well.... Read More

Is it self-dealing for our private foundation to invest in the same funds as our board members?

Private foundations, or PFs, occasionally consider making investments in vehicles in which one or more of their disqualified persons, or DPs (e.g., officers, directors, substantial contributors) also have invested or also are considering an investment. A handful of IRS private letter rulings address the issue of co-investment and self-dealing, allowing us to extract the key... Read More

Do you have any tips on foundation bookkeeping? We hope to make next year’s tax season go smoother.

An Exponent Philanthropy member who serves as foundation trustee and treasurer, as well as a private banker and financial advisor, wrote this advice on transforming foundation bookkeeping. You may also appreciate the tips in the article Form 990-PF: Preparing to File and in these publications: Keeping Good Records: Small Foundations’ Guide to Staying Organized Filing... Read More

Can foundation board members vote by email?

Voting by email may be appealing for its simplicity and speed, but many warn that it can be a trap for nonprofit board members. In many states, a board is required to take action at a meeting (in-person or by phone or videoconference), or by unanimous written consent. Some apply mail voting rules (unanimous consent)... Read More